BeeBoardJoin the waitlist

For founder-led service businesses already using AI

One clear view of your team and AI at work.

BeeBoard is a project management tool that connects your team, AI agents and everyday work on one shared board. Set priorities, start AI work and see what needs your attention, without everything coming back to you.

Join the waitlist

We're building BeeBoard now. Join to hear when it's ready to try.

  • For lean teams of employees and regular contractors.
  • Works with your own Claude Code or Codex account.

Board · This weekExample

With Bees

WorkDue Fri

Workshop follow-up email

With
Content Bee
Now
Drafting

Content Bee · Drafting

WorkDue Mon

Harbour & Co proposal research

With
Research Bee
Now
Gathering sources

Research Bee · Gathering sources

Needs you

Next · You review the draft

WorkDue Thu

October newsletter

Drafted by
Drafting Bee

Drafting Bee · Draft ready

With the team

WorkDue Wed

New client onboarding pack

With
Maya
Now
In progress

Maya · In progress

Example: an illustrative board, not a live product screen.

You shouldn't have to keep track of everything yourself.

Your team asks what happens next. Project details are buried in messages. AI work sits in separate chats.

You're still remembering who's doing what, checking progress and making sure the next step happens.

Even when AI produces a useful draft, you still have to find it, review it and make sure someone takes the next step.

Example

From AI draft to finished work, in one card.

Your AI teammates, called Bees, work alongside your team on the same Board.

Start a task for a Bee, then open its card to read the draft, ask for changes or approve it. The instructions and discussion stay with the work.

Pass the next step to a person or another Bee. They can see what's been done and pick it up without you explaining it all again.

Example

Drafted byContent Bee (AI)
ReviewerYou
Next stepMayaCheck the links and send the email.

WorkWorkshop follow-up email

Instructions

Draft a short follow-up for everyone who came to Tuesday's workshop: thank them, recap the next steps we agreed and link the slides.

Draft

Subject: Thanks for joining the workshop

Thanks for joining the workshop. Here are the next steps we agreed:

  1. Pick one workflow to bring onto your Board this week.
  2. Share it with your team before Friday.
  3. Book your follow-up call using the link below.

The slides are here: Workshop slides

Discussion
Content Bee

The draft is ready. Can you review it before it goes to the group?

Your decision
  • Approve
  • Change
  • Decline
Example: review a Bee's workshop follow-up draft in the card, then hand the next step to Maya.

For the visionary founder

Get ideas out of your head without overwhelming your team.

You run an agency, consultancy, coaching or training business with a lean team. You're already using AI for proposals, content, research or client work.

The workflow you worked out last month is buried in a chat. An AI agent you built gets forgotten or sits unused. You end up hunting for the right conversation or rebuilding the process.

You're still the person choosing priorities, checking progress and making sure the next step happens.

BeeBoard gives you somewhere to shape ideas before committing the team, and a shared home for the Bees and workflows you want to keep using. Your people and AI can see what needs doing next on the Board.

BeehiveExample

BeeDrafting Bee

Job: Turns rough notes into a clear first draft

BeeResearch Bee

Job: Finds sources and spots what's missing

BeeContent Bee
BeeJuno
WorkflowWorkshop follow-up
  1. Bee drafts
  2. You approve
  3. Maya sends

Turn a rough idea into work your team and AI can share.

Capture it your way.

Start in Braindump, your space for rough thoughts. Type a note, record a voice memo, doodle or upload an image. Get the idea down your way.

BraindumpExample

Voice memo · 0:42
Kept inBraindump

“Follow up with Tuesday's workshop group. Next steps, slides, booking link.”

Shape it with a Bee.

Ask a Bee to help clarify the outcome and the steps needed to get there. It can suggest new work or show where the idea fits with work already on the Board. You review the suggestion and choose what to add. Keep the rest for later. If you already know what needs doing, add it straight to the Board.

Drafting Bee suggestsExample

  • New work

    Workshop follow-up email

    OutcomeEveryone has next steps

  • Or add to existing work

    Spring workshop series

    On the BoardYes

  • Add to Board
  • Keep for later

Choose what matters now.

Share your vision for the business and your strategy for getting there. Your Bees suggest priorities across the Board and explain how the work supports that direction. You decide what moves up and what can wait.

Suggested prioritiesExample

  1. 1
    Work

    Workshop follow-up email

    Why

    Supports repeat workshop bookings

  2. 2
    Work

    New client onboarding pack

    Why

    Due this week

  3. 3
    Work

    Website case study refresh

    Why

    Can wait until next month

  • Move up
  • Keep order

Give people and Bees a clear part.

Choose who's responsible for each task and what a finished job looks like. Your team and AI work through the same plan, with clear points to ask for input or pass work on.

On the BoardExample

Work

Workshop follow-up email

DraftsContent Bee
ApprovesYou
SendsMaya
Finished when

Email approved and sent to every attendee

Do the work and keep the Board updated.

Start a Bee's work from the Board. It uses your connected Claude Code or Codex account. People and Bees add progress, questions and links to the task, so the next person can pick it up.

Workshop follow-up email · UpdatesExample

  • FromYou
    Update

    Started Content Bee from the Board

  • FromContent Bee
    Update

    Working through your Claude Code account

  • FromContent Bee
    Question

    Should the booking link go to the 30-minute call?

  • FromMaya
    Update

    Added the slides link

Get notified when a task needs your decision.

Your Bees are set up to ask through BeeBoard for the tasks you've said need a person's approval.

BeeBoard notifies the person who needs to decide, with the details and a link to review the work. They can approve it, ask for changes or decline, then confirm their choice.

Their answer stays with the task. If they haven't answered, BeeBoard sends a reminder.

Needs you

RequestExample

Review the workshop follow-up email · Juno (Your company)

Juno, an AI teammate, has drafted the email you asked for.

Decision

Is this draft ready, or does it need changes?

Preview“Thanks for joining the workshop. Here are the next steps we agreed...”
  • Approve
  • Change
  • Decline
Approving the draft records your decision. Sending the email is a separate step.

Start with Bees that help you get organized.

BeeBoard comes with starter Bees to help you shape ideas and organize the work. They have instructions for using the Board and asking for decisions.

BeesExample

Drafting Bee
Research Bee
One person can handle the AI setup.
Someone on your team who uses Claude Code or Codex connects their account to BeeBoard. Your Bees do their AI work through that account.
Bring your team into the work.
People who aren't working directly with AI use the Board in a browser to see tasks and update progress. When someone needs to make a decision, they get notified with a link to answer. Everyone can take part without everyone needing their own AI account.
Create more Bees as you need them.
As you find more work AI can help with, BeeBoard helps you create Bees for those jobs. Give them instructions for their role and bring their work onto the same Board.

Built by the founders of Capsho.

We're Deirdre Tshien and Ash Clarke. BeeBoard grew out of our own work coordinating people and AI across our businesses.

We're building it so small teams can see what needs doing, share the work and keep moving without the founder having to coordinate every step.

$49 a month for your company.

For up to 10 people and as many Bees as you need. No extra seat fees. Hosting, updates and email support are included.

You pay for your Claude Code or Codex subscription separately. BeeBoard doesn't add AI usage charges.

Join the waitlist

Want help setting it up for your business? Scale with AI Ops can set up your Bees, connect your tools and train your team.

Questions

Does every idea become a task for the team?

You can save an idea in Braindump and leave it for later. When you want to act on it, review a Bee's suggestion and choose what to add to the Board. Capturing an idea doesn't assign work to anyone.

Can a Bee help us decide what to focus on?

Yes. Share your vision and strategy, along with current deadlines and constraints. A Bee can review the work across your Board and suggest what to focus on and why. You decide what changes.

Does everyone need a Claude Code or Codex account?

Only the people working directly with AI need an AI account. The rest of your team uses the Board in a browser and gets notified when a task needs their input.

Do we need to know how to code?

Your team uses the Board and responds to notifications. One person needs to know how to connect Claude Code or Codex to BeeBoard. If you want help setting up the system and training your team, Scale with AI Ops provides that separately.

Are the Bees included? What do we pay for separately?

BeeBoard comes with starter Bees: AI teammates with instructions for using it. They work through your own Claude Code or Codex account, which you pay for separately. BeeBoard doesn't charge you for AI use.

Can we create more Bees?

Yes. BeeBoard helps you create more Bees for the jobs your business needs. They work through your connected Claude Code or Codex account.

Can our Bees work without asking us every time?

You choose which tasks need a person's approval, and your Bees are set up to ask through BeeBoard for those tasks. BeeBoard records the request and answer. It cannot control what your AI does through other tools.

When can we start?

We're building BeeBoard now. Join the waitlist to hear when it's ready to try.

Get the idea down. Give your team a clear next step.

Capture your ideas, get help prioritizing work around your vision and strategy, and give your team and AI a clear plan on one Board.

We're building BeeBoard now. Join to hear when it's ready to try.